BOOTH GUIDELINES
Boutique Booth
Includes the following:
Exhibition space - 9’ D X 10’ W X 5’6” H
Please note that all signage and decor items must fit within these dimensions, including height restrictions.2 Shelving units - 10” D, 5’ W, 12” Clearance between shelves
28” distance from shelf to floor
1 Hanging Backwall Graphic - 102" W x 63 3/4” H
1 Writing Table - 21” D x 48” W x 40” H
2 Stools - 27” H
1 Booth ID Sign - 17” W x 11” H
Boutique Plus
Includes the following:
Exhibition space - 9’ D X 20’ W X 5’6” H
Please note that all signage and decor items must fit within these dimensions, including height restrictions.
4 Shelving units - 10” D, 5’ W, 12” Clearance between shelves - 28” distance from shelf to floor
2 Writing Tables - 21” D x 48” W x 40” H
4 Stools - 27” H
2 Hanging Backwall Graphics - 102” W x 63 3/4” H
2 Booth ID Signs - 17” W x 11” H
Booth ID Sign
We will send a weekly email reminder to the designated point of contact, outlining any outstanding deliverables. This email will also contain a link to your Booth ID submission form. Simply click that link to access the form and submit the text of your Exhibiting Brand name/s to be printed on your Booth ID sign. Your Booth ID sign is simply how you would like the brand you are exhibiting to be spelled.
Please submit this form by Wednesday, February 25th.
Boutique Booths can list up to 2 brand names — (1 Sign Total)
Boutique Plus Booths can list up to 4 brand names. Two brands will be on the left-hand side, the other two on the right-hand side — (2 signs total).
Booth Graphics
All Boutique Booths are provided with a Hanging Backwall Graphic free of charge.
Boutique Plus Booths may choose between (a) 2 Hanging Backwall Graphics OR (b) the 4 white shelving units supplied by HOF.
*Please note that the booth graphic option you select will affect the number of shelves in your booth design.
Boutique
1 Hanging Backwall Graphic included
13oz Vinyl Graphic 102” W x 63 3/4” H
Use Backwall Graphic Template for the exact sign layout & format instructions.
Boutique Plus
2 Hanging Backwall Graphics included
2 - 13oz Vinyl Graphics each 102” W x 63 3/4” H
Use Backwall Graphic Template for the exact sign layout & format instructions.
Submitting Your Booth Graphics:
We will send a weekly email reminder to the designated point of contact, outlining any outstanding deliverables. This email will also contain a link to your Booth Graphics submission form. Simply click the link in the email to access the form and submit your booth graphics.
Please submit your booth graphics by Wednesday, February 25th.
Files must be submitted as a .pdf and no larger than 20 MB.
Please be sure to follow the design and formatting instructions in the template.
Booth Display Rules
Allowed
Booth Fixtures
The following are allowed: floral, small props, framed photos that fit on shelves or table top. Nothing can be applied to, attached or adhered to shelving units, writing tables or stools.
Furniture Removal
We must receive furniture removal requests no later than March 4th, 2026, or be subject to the penalization fee. Please fill out the form here.
Flooring
Exhibit halls are equipped with commercial-grade rubber flooring or polished concrete. No additional flooring is needed. Any floor covering (carpet, astroturf, decals, laminate, wood, etc.) must abide by the following floor dimensions to account for partition legs:
Max Boutique Interior Flooring
107” w x 103” d
Max Boutique Plus Interior Flooring
228” w x 103” d
Exhibitors are responsible for removing & disposing of all additional flooring material. Nothing may be left in the booth after load out. Cleaning fees will be assessed if any decals, carpet tape, duct tape, etc. are left in booth after load-out.
Electricity
Boutique and Boutique Plus Booths will receive 10AMPS of power. Please fill out the form here to request electricity at an additional cost.
Exhibitors are responsible for supplying their own power strips & extension cords.
Provided
Internet
Hall of Flowers provides WiFi free of charge to all Exhibitors onsite. Details available upon arrival.
Fire Department Regulations
Please see Fire Regulations here to ensure all custom fixtures abide by Fire Department Regulations.
Not Allowed
Boutique Booth Height Limit
Boutique and Boutique Plus Booth walls are 5'6" tall. NOTHING may extend above the top of the wall.
Booth Walls
Standard booth walls are included. No custom booth walls are permitted without prior approval by Hall of Flowers at least 30 days prior to the event. Please email ops@hallofflowers.com for approval.
NOTHING can be attached to, stuck on, draped over, leaning against, or touching booth walls or shelving in any way. NO EXCEPTIONS.
Custom Fixtures
Custom fixtures are NOT ALLOWED in Boutique booths. Any custom fixtures must be approved by Show Management. Please send color images & dimensions to ops@hallofflowers.com. If said items are not pre-approved, show management reserves the right to remove items from the floor.
Sound
Music, amplified sound or audio of any kind is not allowed. If you have a video playing the sound must be turned off. You can use headphones if you want attendees to hear audio from promo videos, etc.
Food or Beverages
Absolutely no food or beverages, including non-medicated cannabis samples, may be distributed or sold at the show without a temporary food facility (TFF) permit issued by the local County Health Department.
The deadline to submit your TFF application is February 13th.
Marketing Materials
ALL printed marketing materials MUST comply with the Department of Cannabis Control guidelines. Distribution of marketing and promotional materials is strictly limited to inside the Exhibitor’s booth space. Exhibitor staff or representatives may NOT place or distribute materials of any kind outside of their booth space. Materials include but are not limited to flyers, postcards, brochures, stickers & promotional materials of any kind.
Set Up
Tuesday, March 17th, 9am - 5pm
LOAD-IN
The booth set up will take place on Tuesday, between 9AM - 5PM.
We recommend bringing your own dollies/carts for loading & unloading booth material, however Hall of Flowers will have some carts/dollies available at the Exhibitor Office.
Hall of Flowers will provide storage for empty crates & pallets. Cardboard boxes, totes & small containers must be returned to your vehicle.
All setup must be completed by 5PM on Tuesday. Absolutely no setup is allowed on the morning of Wednesday, March 18th.
FREIGHT PRE-SHIPMENT
Hall of Flowers provides Boutique & Boutique Plus exhibitors with all the equipment needed for your booth. Supplementary exhibition materials supplied by exhibitors should be able to be hand-carried to the booth. Any exceptions must be pre-approved by onboarding@hallofflowers.com and are subject to material handling charges.
SMALL PARCEL RECEIVING AND RETURN SHIPPING SERVICES
Ventura County Fairgrounds does not receive or store small parcel shipments to the show site. Do not ship any small parcels to the venue. Hall of Flowers is not responsible for the shipment of any packages.
BREAKDOWN
Thursday, March 19th, 5pm-8pm
You may not start breaking down your booth until the show closes at 5PM on Thursday. Please plan your travel accordingly.
Hall of Flowers will return empty crates & pallets to exhibitor booths starting at 5PM.
Move-out must be complete by 8PM on Thursday.
Everything must be completely removed from your booth, including cannabis waste.
Place all non-cannabis waste into the nearest trash receptacle.
Do not schedule a small parcel pick-up from the venue. All parcels must be dropped off at the nearest affiliate mailing center.
Nothing can be left at the venue after the last day of the show has ended.