RULES & REGULATIONS
Admission Policy
Admission is 21 and older. Hall of Flowers shall have sole control over admission policies at all times.
General Safety
Exhibitor agrees to comply with local ordinances and Show Management rules regarding health, fire prevention, and public safety. If inspection of an Exhibitor’s booth discloses a failure to comply with any applicable law, code, or regulation, or if Show Management determines that all or any part of an exhibit presents a fire hazard or other danger, Show Management may cause the removal of all or a portion of such exhibit at the Exhibitor’s expense. Exhibitor accepts full & sole responsibility for any injury or damage to property or persons resulting from failure, knowingly or otherwise, to distribute the load of its exhibit material in conformity with the maximum floor load specifications.
Booth Tidiness
All booths must meet the minimum requirements for neatness and tidiness. Hall of Flowers is entitled to insist on changes to booth design in this regard. Exhibits that cause disruption to the event due to appearance, smell, noise, vibrations or similar properties, & particularly because they pose a hazard or inconvenience to other exhibitors or visitors, or to the exhibits of other exhibitors, must be removed should Hall of Flowers management make such a request. If the exhibitor fails to comply immediately with this request, Hall of Flowers shall be entitled to remove the exhibits in question at the expense & risk of the exhibitor, or to shut down the exhibitor’s booth without being held liable in any way for claims against it by the exhibitor.
Aisles
The aisles, passageways, and overhead spaces remain under the control of Hall of Flowers, and no signs, decorations, banners, advertising matter, or exhibits will be permitted in those areas except by written permission of the HOF. All exhibitors and personnel must remain within the confines of their own spaces.
Space
The space contracted for is to be used solely by the Exhibitor whose name appears on the Contract, and no portion can be sublet or assigned without receiving written permission from Hall of Flowers. The Exhibitor shall forfeit right to the space, all prepaid rentals, and, upon demand, pay any rent balance owing to the Hall of Flowers for failure to occupy or use the space or to have the exhibit completed and in place by the opening of the Show. Hall of Flowers reserves the right to relocate the exhibitor.
Security
Show Management provides perimeter guard service during the show & while the exhibit hall is closed. Exhibitor agrees that Hall of Flowers is not liable for anything its guard service, or facility security does or fails to do. This includes, but is not limited to, damage, theft, or loss sustained by exhibitor, exhibit or representatives. Exhibitors will not be allowed into the exhibit area after show hours, meaning - NO RE-ENTRY INTO THE VENUE AFTER HOURS, NO EXCEPTIONS.
Load Out / Merchandise Removal
Nothing can be removed from the venue until 6:00 PM on the last date of the Show. No exhibits or parts of an exhibit may be removed until after the closing time of the Show. At this time, all exhibitors should remove all valuable items from their displays.
Alcoholic Beverages
Exhibitors and their employees, agents, and guests shall not consume any alcoholic beverages ANYWHERE on show premises. Violation shall be grounds for removing the Exhibitor and exhibit from the Show without refund.
Restrictions
Hall of Flowers reserves the right to restrict or remove exhibits, without refund, that have been falsely entered or are deemed by Hall of Flowers unsuitable or objectionable. This restriction applies to, but is not limited to, noise, P.A. systems, persons, animals, birds, things, conduct, printed matter, or anything of a character that might be objectionable to the Show or Hall of Flowers.
ALL EXHIBITS MUST COMPLY WITH THE DEPARTMENT OF CANNABIS CONTROL, CITY ORDINANCES, REGULATIONS, AND FIRE MARSHAL INSTRUCTIONS.
Storage
Fire Marshal Regulations prohibit the storage of boxes, crates, packing material, etc., and not more than a one-day supply of literature at your display. We will have stickers for you to label your empty boxes and crates, which will be picked up from the aisle of your booth at the end of Set Up Day, stored on premises, and returned to your booth at the beginning of Breakdown. Please note that ONLY EMPTY boxes and crates will be stored. You will not have access to this material until we return it at the end of Day 2.
Insurance
All partners must provide Hall of Flowers with their Certificate of Insurance (COI). Anyone bringing materials into the venue, setting up, and staying to work the event must submit a COI. Below are our venue’s requirements. Exhibitors and their outside contractors understand that Hall of Flowers does not maintain insurance covering the exhibitor’s property, and it is the responsibility of the exhibitor to obtain such insurance.
COIs must be submitted through the portal in the ‘Deliverables Email’ sent weekly to the designated point of contact, no later than 21 days before show day.
For more information, click HERE.
