Craft Stand GUIDELINES
Includes the following:
Exhibition Space - 5’ D X 5’ W X 5’6” H
1 Writing Table - 20.75” D X 47"W x 38"H
2 Stools - 27” H
1 Booth ID Sign - 30” W x 8” H
Please note that all decor items must fit comfortably inside or on top of the writing desk provided and shall not exceed the height restrictions of 5’6”. Nothing should be on the floor, around the table. No banners or shelves are permitted with Craft Stands. The floor must remain clear around the stand.
Booth ID Sign
You will be sent a form in which you will submit the text of your Exhibiting Brand name to be printed on your Booth ID sign. Simply the spelling of the brand you would like in the show guides.
Please submit this form by Wednesday, February 25th.
For your convenience, we will also be sending weekly deliverables reminders to the point of contact listed on your contract that will include the Booth ID Form link. If you have questions regarding the submission of your Booth ID Sign, please don’t hesitate to reach out.
Booth Display Rules
Allowed
Booth Fixtures
All Craft Stand fixtures must be able to comfortably fit inside or on top of the writing desk provided within your designated booth space. Approved fixtures include items like florals, framed photos, display products, product packaging, marketing materials, business cards, iPads or laptops, and other similar items.
Nothing can be attached to, adhered to, or draped over the provided desk & stools. NO EXCEPTIONS.
Please ensure that the area around the craft table is free of any items, including standing banners and shelves. Your exhibition space is limited to the tabletop only.
Any fixtures or items that do not meet these specified requirements may be subject to removal by show management.
Provided
Internet
Hall of Flowers provides WiFi free of charge to all Exhibitors onsite. Details available upon arrival.
Not Allowed
Booth Area Limit
In order to keep sight lines within the show clear, no decor or display items shall exceed 5' 6" in height.
To maintain a clean, organized, and visually appealing shopping environment, Hall of Flowers provides Craft Booth exhibitors with a writing desk, 2 stools, & a Booth ID Sign.
All floor-standing fixtures are strictly prohibited. This includes but is not limited to, free-standing shelving or display units, clothing racks, meter boards, pull-up signs, TV stands, draping or backdrops, balloon arrangements, flags and folding tables.
Sound
Music, amplified sound or audio of any kind is not allowed. If you have a video playing the sound must be turned off. You can use headphones if you want attendees to hear audio from promo videos, etc.
Food or Beverages
Absolutely no food or beverages, including non-medicated cannabis samples, may be distributed or sold at the show without a temporary food facility (TFF) permit issued by the local County Health Department, and prior written approval from HOF.
The deadline to submit your TFF application is February 13th
Marketing Materials
ALL printed marketing materials MUST comply with the Department of Cannabis Control guidelines. Distribution of marketing and promotional materials is strictly limited to inside the Exhibitor’s booth space. Exhibitor staff or representatives may NOT place or distribute materials of any kind outside of their booth space. Materials include but are not limited to flyers, postcards, brochures, stickers & promotional materials of any kind.
Payment
Your contract is activated once the deposit is received, you will not be listed on the website, show guide or any other materials until then. You will not receive your exhibitor passes until full payment is received.
The full invoice is due within 1 week of signing the contract.
Payment instructions can be found on your invoice. Please indicate your invoice number on all forms of payment.
The only acceptable forms of payment are checks and ACH/wire transfers. We do NOT accept credit cards, cash, or money orders.
Please be sure to make all payments out to CLTV8, LLC.
Set Up
Wednesday, March 18th, 8am - 9am
The booth set up will take place on Wednesday, between 8AM - 9AM.
Hall of Flowers provides Craft Booth exhibitors with everything needed for a convenient & contemporary exhibiting experience, as detailed in the guidelines above.
We recommend bringing your own dollies/carts for loading & unloading booth material; however, Hall of Flowers will have some carts/dollies available at the Exhibitor Office.
All empty cardboard boxes, totes & small containers must be returned to your vehicle before the show.
All setup must be completed by 9AM on Wednesday.
SMALL PARCEL RECEIVING AND RETURN SHIPPING SERVICES
Ventura County Fairgrounds does not receive or store small parcel shipments to the show site. Do not ship any small parcels to the venue. Hall of Flowers is not responsible for the shipment of any packages.
BREAKDOWN
Thursday, March 19th, 5pm-8pm
You may not start breaking down your booth until the show closes at 5PM on Thursday. Please plan your travel accordingly.
Move-out must be complete by 8PM on Thursday.
Everything must be completely removed from your booth, including cannabis waste.
Place all non-cannabis waste into the nearest trash receptacle.
Do not schedule a small parcel pick-up from the venue. All parcels must be dropped off at the nearest affiliate mailing center.
Nothing can be left at the venue after the last day of the show has ended.